Buyer delegations & trade fairsReady end to end today
Run your buyer delegations from the first message to the fair gate in one system.
EVOS is the event operating system for trade fair and buyer delegation teams. Visitor registration, fair submission and acceptance, booking, reception and per-fair accounting all move forward on one record. Every team works at its own desk, and when a stage changes, the next team's task opens on its own.
Three familiar problems
Visitor lists live in Excel and chats on reps' phones; nobody is sure who invited whom.
Incomplete records reach the fair, and acceptance and hotel details get lost between teams.
After the fair, working out who came, who counts and whether the fair made money takes days of spreadsheets.
How it works in EVOS
One visitor record
Entering the same number again does not open a new file; a merge is suggested. Every team's work builds up on the same card.
Stage-to-stage handoff
When registration is complete, submission opens; when the fair accepts, the booking task opens on its own.
Per-fair reconciliation
Attendance, reasoned reconciliation with the fair and per-fair income and costs close in the same system.
Modules you get
This sector's template turns on the modules below when your company space is opened. Each module can be turned on or off later; turning one off deletes no data.
Buyer delegation pack
- Contact & Contracting
- Approved Events
- Fair Calendar (TOBB)
- Logistics
- Contact & Registration
- Submission & Approval
- Booking & confirmation
- Attendance
- Fair Promotion
- Check & reconciliation
- Financial Custody
Shared core
- Overview
- Awaiting you
- Clients
- Entities & VIP
- Visitors & Media
- Tasks & Calendar
- Notes
- Messages / WhatsApp
- Announcements
- Reports
- My Files
- Finance
- Users
- Teams
- HR
- Audit Log
- Settings
- User guide
In your sector's words
The template defines the names used on screen for your sector. These names are being rolled out across the whole panel step by step.
- People records
- Clients
- Who attends
- Visitors
- Events screen
- Approved Events
- Attendance screen
- Attendance
Illustrative screen
The “My desk” screen with sample data: today's pending work and a fair's funnel from registration to attendance.
See all seven stepsFrequently asked
Can the organiser's officer use the system?
Yes. They only see their own fair's acceptance and reconciliation screens and nothing else.
Can other event types be tracked?
Besides fairs, business trips, B2B meetings, meetings and forums are defined today.
Contact
Book a walkthrough: Buyer delegations & trade fairs
Tell us about your workflow and team; we will show what is ready today on your own work and agree together what you need from the pack.
What happens next?
We get back to you on the channel you used and agree on a short call.
On the call we show EVOS using your own fair flow.
If it fits, we open your workspace with its own database.
This page doesn't store your details; the button opens your WhatsApp or e-mail app.
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